Meeting Planner Careers

Meeting planning has gotten a lot more complex due to the economic pressures as well as the sheer influx of information and opportunities afforded by a globally connected world. No longer is it impractical or even difficult to price dozens or hundreds of venues in far flung locations from the office. In fact, such a feat requires very little other than a browser, organization, and determination. This is a radical departure from meeting planning of only a decade ago, and it does bring up some points of interest:

• Because the world is globally connected, it is important to consider alternatives. If a beach resort in Thailand looks great until a shakeup in the government pits the Army against the police and government body, then it might be time to consider alternatives. Remember that you are no longer constrained by geography any more than you make yourself.
• There are always new hot spots and old hot spots become less affordable. As the world continues to catch up with technology, economics, and politics, it is worth noting that a hot venue this year will probably be more expensive next year. Don’t grow too attached and always be willing to experiment.  For example a cruise meeting can be a welcome change.
• Some things never change, so bring your own…well, everything, whenever you can. Despite the influx of information, vendors still charge too much for goods and services in touristy locations. Try to avoid this by bringing as much as possible, but be wary of customs officials that might be on the take. It could very well turn out to be a case of six of one or half a dozen of the other.

As most corporations are now aware, all inclusive business incentives can be easy on a business' budget. Because accommodations, meals, leisure, and entertainment are already included, there are fewer details over which to stress. Furthermore, many all inclusive business incentives also include services such as booking flights and airport transfers. By utilizing all inclusive business incentives businesses will not be surprised when they receive their final bill. Additionally, those participating in the incentive travel can relax because the meeting venue will be able to manage all the details during their stay.

One of the best all inclusive business travel incentives that companies may want to consider are incentive cruises. With a ship charter, the ship's attendants will make sure everything is in order for the business' meetings at sea. Conference and meeting rooms will be prepared to the business' specifications, and any drinks or snacks requested can be provided. Ensuring the cruise incentive travel participants have several dining, entertainment, and leisure options is a breeze. Everything the participants could want will be on-board the ship charter. Not only can the company rest easy knowing that unexpected expenses will not derail their budget, but participants can relax knowing all the detail are being managed by professionals.

Cruise meetings can be an interesting combination of business and pleasure, and the fusion of meeting on a cruise has the innate ability to offer far more than a getaway or a business meeting ever could. Here are five examples of how cruise meetings are far better than simply cruising or having a traditional business meeting:

1. Incentive – Both employees and special customers might enjoy a chance to get away from their daily grind. This in turn could lead to positive feelings that could translate into better employees or more opportunities.
2. Build rapport – Taking special clients and/or staff members on a cruise meeting can strengthen a relationship. Relationships are the cornerstone of any successful business, and should never be underestimated.
3. No more guilt – Many professionals begin to experience guilt and/or anxiety whenever they take a lengthy break from the office. Cruise meetings allow the office to go along on the vacation!
4. Sharing an experience can break down walls – Some customers or partners may prove to be difficult to deal with in an office, but may be put off guard in a new setting. The visual splendor of most cruises often engages the part of the brain that appreciates beauty, cooperation, and respect.
5. Ease of planning – cruise meetings have the benefit of a full staff and crew waiting to meet any need.

Careers are made or broken on the backs of return customers. The recession has some impact on just when clients return, but your skills as a meeting planner will determine if they remember you name as the economy returns to normal.

Building customer loyalty is tough. You can’t depend on charm and one good experience. The client needs to feel valued as an individual. It’s important to keep good records and create a client profile. Did you book a cruise for the client’s wedding anniversary? Keep that date in mind. If he booked a family vacation, make a note of his children’s names and ask about them when he calls the second time.

If something went awry with the business meeting, note that in the files. Jot down solutions that will prevent the problem in the future. Was the trip or conference a good experience for your client? Make notes during your follow up call. You are making a follow up call after the conference, aren’t you?

Responding to feedback and personalizing your services makes planning future event easier and lets your clients know that you appreciate their business. A difficult client will often respond positively when they know you doing your best on their behalf. Return customers are money in the bank.